Sage 200 WooCommerce

Integration and automation for your online store.

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1What information gets sync’d?

Once your SDK connection is set up with Sage WooCommerce and Sage 200 Evolution syncs, the following information will be available to send to Sage WooCommerce and thereon to your eCommerce store automatically.

  • Stock (Stock on hand minus stock on order)
  • Price list (incl. or excl. VAT)
  • VAT rates
  • Product title
  • Product description
2Once my data is syncing to Sage WooCommerce from Sage 200, whats’ next?

Bringing the product data in from Sage 200 Evolution to Storehub is the first step towards integrating with your eCommerce store.

Once this data is in Sage WooCommerce, you can enrich your products with merchandising (add images, gallery images, categories, filter tags, product variables/sizes/colours and more), activate/delete products and flag products to sync to your sales channels (WooCommerce, Shopify etc).

3Syncing product data from Sage WooCommerce to WooCommerce

Connecting Sage WooCommerce to your WooCommerce store is as simple as copy-pasting the API keys from WooCommerce onto your Sage WooCommerce account. Once completed, Merchandising data will flow from Sage WooCommerce to WooCommerce/Shopify, so product merchandising, pricing & stock will update automatically.

4What if I have an existing eCommerce store, how will the sync work?

If you have an existing eCommerce store, and would like to integrate it with Sage 200 accounting data, the following Sage WooCommerce modes are available:

Merchandising on Sage WooCommerce - This mode is used when you want to send product and merchandising data to multiple channels (more than just one eCommerce store and/or a Marketplace like Amazon or eBay or Google Shopping).

Merchandising on WooCommerce - This mode is used when you have an existing WooCommerce store and don’t plan on adding a B2B/Trade store module in the future, or integrating with other marketplaces like Amazon, or eBay. This makes for a much simpler setup process as the user does not have to copy the merchandising information from an existing eCommerce store into Sage WooCommerce

5Orders raise from WooCommerce into Sage 200 Evolution

When an order is placed on your eCommerce store, Sage WooCommerce is notified and the order is raised consequently in Sage 200. You can determine what order type/document type is raised in Sage 200 (Invoice, Sales Order or Quote) based on the payment method type (i.e payment gateway or cash type order), and if the payment was successful or not (for payment gateway orders only).

Order information raised in Sage 200 contains the following:

  • Sales channel order reference number.
  • Delivery address.
  • Billing address.
  • Customer details (name, contact number, email).
  • Order line items.
  • Item prices + VAT.
  • Item discount % per line item (discount is worked out as a percentage of sale price vs ERP price). All discounts/offers are managed on your eCommerce platform.
  • Order comments.
  • All orders syncing from your eCommerce store to Sage 200 may contain a prefix that you define, like “WOO”0018443 - this helps identify the order at a glance.

Other FAQs

1Can I have more than one sales channel linked to Sage WooCommerce?

Yes, you may have as many sales channels as you like. Each sales channel will accrue an additional connector cost.

2Can I link multiple data sources/Accounting instances to Sage WooCommerce?

You can not link multiple instances of Sage 200 Evolution to under one profile, but you may register a new account with and link it.

3Can I send stock & price data from multiple warehouses to Sage WooCommerce?

All your orders will be saved in the cloud, and as soon as a connection is re-established with Sage Business Cloud, your orders will populate automatically.

4Can I add a B2B/Trade store sales channel linked to Sage Business Cloud if I set up my account in “retail” store mode only?

You may only send one warehouse data set to your eCommerce store. If you need to aggregate the stock from multiple warehouses and display it in one eCommerce store, you will need to create a master warehouse in Sage 200 and aggregate the stock there before sending it to

5What happens if my Sage 200 accounting software sync breaks with Sage WooCommerce?

All your orders will be saved in the cloud, and as soon as a connection is re-established with Sage 200, your orders will propagate automatically.

Can I add a B2B/Trade store sales channel linked to Sage Sage 200 if I set up my account in “retail” store mode only?

Yes, you can change the setting from “Retail only” to “B2B & Retail” or “B2B only” and your customer data with multiple pricelists will sync from Sage 200 Evolution to enable B2B functionality.

How does pricing work for Sage 200 Evolution and your eCommerce integration?

You pay per connector for your store, so you need to select a data source (in this case, Sage 200) and then a sales channel (e.g WooCommerce). Each connector falls into a SKU tier, based on the number of products you want to sync.

An example would be:

  • $75 ex VAT for Sage Business Cloud data connector 0-500 SKUs.
  • $63 ex VAT for WooCommerce sales channel connector 0-500 SKUs.
  • $38 ex VAT for marketplace sales channel.

For all SKU pricing tiers, please view pricing here. Please note, pricing may vary according to territory.

6What happens if I change/upgrade my accounting software to another suite?

If you change your ERP/Accounting system, you will need to register a new account and configure it with the new ERP details. It’s easy to export all your merchandising data from one account to another via CSV as all the merchandising information will be preserved.

7When do I start paying for my Sage 200 eCommerce integration sync?

The Sage WooCommerce billing run commences on or as near to the 28th as possible of every month. This means that your account will be billed from the next 28th payment cycle. Please note, your billing commences once your data has been synced through from your accounting software, and is not based on your website being “live” or “transactional”.